Data Retention Policy

1. Overview

At FinalBooks, we retain data only as long as necessary to:

- Deliver our accounting services effectively.

- Fulfill legal, tax, or regulatory obligations.

- Resolve disputes or enforce agreements.

- Maintain business operations and improve our services

2. Categories of Data Retained

• Accounting & Financial Data

  Invoices, receipts, transactions, ledgers, tax filings, and financial reports.

  7 Years
• User Account Data

  Names, email addresses, contact details, and billing information.

  2 Years
• System Logs & Technical Data

  IP addresses, device information, access logs, and audit trails.

  90 Days
• Backups & Disaster Recovery

  Encrypted backups of critical data for operational continuity.

  3 Months

3. Data Deletion Process

- Upon expiration of the retention period or account closure, data is permanently deleted from our active systems.

- Backups containing expired data are securely purged during the next backup cycle.

- Deleted data cannot be recovered unless required by law.

4. User Responsibilities

- Export or download data you wish to retain before closing your account.

- Notify us promptly if you believe your data requires early deletion (subject to legal exceptions).

5. Exceptions to Data Deletion

We may retain data beyond standard periods if:

- Required by law, court order, or government authority.

- Necessary to resolve disputes, fraud investigations, or enforce agreements.

- Technical constraints prevent immediate deletion (e.g., archived backups).

6. Policy Updates

We may update this policy periodically. Changes will be posted on our website, and continued use of FinalBooks constitutes acceptance.